Doncaster Council has invested in a more modern and efficient computer system to help it save £109 million by 2016/17.
The first phase of the project has gone live today and means council workers can work on one single system rather than using the old fragmented IT structure.
The system, called an ‘integrated procurement and financial management system’, will be used by 1,000 employees and has been provided by IT company Advanced Business Solutions.
Steve Mawson, assistant director for finance and performance at Doncaster Council, said: “The council is embarking on a major programme of modernisation and efficiency, where we are looking to save millions of pounds over a three year period.
“We conducted a number of IT reviews and it was obvious we needed a better system to improve our overall performance.
“One of the biggest drivers we had was to exert more control over spend by being able to access key information in real time. At the moment, we operate a number of smaller systems and we use manual and cumbersome way of purchase orders. We also need to streamline our accounts processes such as invoicing. The current processes are both time consuming and labour intensive.”
The suite will provide much easier access to financial information and will also give managers increased visibility and control over spend. It will also remove reliance on spreadsheets and will enable more sophisticated budgeting and forecasting.
The system was selected following a competitive tendering process focussed on quality and cost-effectiveness. The deal is worth more than £1 million and Advances Business Solutions’ partner division, Advanced 365, will host the new system.